Moving office is one of the easiest times to discover that internet, cabling and IT decisions were left too late. The best time to plan the technology is before desks and staff arrive.
Confirm internet availability early
Check what services are available at the new address and how long installation may take. Do not assume the existing service can simply be moved on the day. Where downtime would be costly, plan a temporary or secondary internet service as well.
Map desks, printers and equipment
A floor plan helps determine where data outlets, WiFi access points, printers, phones and shared equipment should go. This is much easier before furniture is installed.
Inspect the data cabling
Existing outlets may not be labelled, tested or suitable for the new layout. Check the data cabinet, patch panels and cable condition. New Cat6 or Cat6A cabling may be required for desks, access points, cameras or other devices.
Design WiFi for the premises
Good WiFi is not just a matter of placing one router in the middle of the office. Walls, building materials, neighbouring networks and the number of users all affect coverage. Business access points should be located around the actual floor plan.
Plan the network cabinet
The router, switches, patch panels, UPS and other network equipment should have a suitable location with power, ventilation and enough space for future changes.
Move computers in a controlled order
Label computers, docks, monitors and power supplies before the move. A simple asset list reduces confusion and makes it easier to confirm every workstation has arrived and reconnected correctly.
Check Microsoft 365 and cloud access
Cloud services make office moves easier, but test access before move day. If staff depend on VPNs, remote desktops or local servers, confirm those paths will work from the new location.
Review phones and communications
VoIP phones still depend on internet and network configuration. Confirm number porting, handset locations, call queues and any analogue devices that may need special handling.
Consider CCTV and physical security
If the new premises needs CCTV, plan camera locations before ceiling work and fitout is complete. That can reduce rework and provide cleaner cable routes.
Keep a fallback plan
Have a contingency for internet delays, missing cables or a failed network device. A temporary mobile or Starlink connection, spare network hardware and remote access can make the difference between a minor inconvenience and a lost day.
Shortcut Computers can coordinate data cabling, WiFi, IT support, CCTV and Starlink for South East Melbourne business premises.
Related guides
- Complete Technology Setup for a New Business Premises
- Business Internet Failover
- Data Cabinet Cleanup and Labelling
Also useful when planning a move: Phone & PBX cabling
