Setting up a new business premises is easier when the technology is planned as one system rather than as a series of unrelated jobs. Internet, data cabling, WiFi, computers, Microsoft 365, CCTV, phones, backups and even equipment power all affect one another.
Start with the floor plan
Mark desks, meeting rooms, printers, reception, network cabinets, CCTV positions, access points and any warehouse or workshop areas. This creates a practical map for cabling and equipment placement before walls, desks and shelving make changes more difficult.
Order internet early
Check NBN and other service options as soon as the address is known. Installation lead times vary, and some premises need additional work. If uninterrupted internet matters, plan a secondary 4G/5G or Starlink connection rather than waiting for the first outage.
Install enough data cabling
Reliable wired connections still matter for desktop computers, printers, access points, phones, cameras and other fixed equipment. It is usually cheaper to install enough Cat6 or Cat6A cabling during a fitout than to add outlets one at a time later.
Design WiFi around the building
WiFi coverage should reflect walls, floor area, user numbers and device density. Business access points connected back to the network are generally more reliable than adding consumer routers or range extenders wherever coverage is weak.
Build the network cabinet properly
The router, switches, patch panels and UPS should be installed in a suitable location with ventilation and room for future changes. Clear labelling makes later faults significantly faster to diagnose.
Set up Microsoft 365 and user access
Create business-controlled administrator accounts, user mailboxes, shared mailboxes, Teams and file access. Multi-factor authentication and sensible permissions should be in place before staff begin using the systems.
Prepare computers before opening day
Computers should arrive configured with updates, security software, Microsoft 365, printers and required business applications. Asset labels and a basic equipment register make ongoing support easier.
Plan CCTV while cabling is accessible
Camera positions should be selected for useful coverage rather than simply the easiest mounting point. Running CCTV cabling during fitout generally produces a cleaner result and avoids later disruption.
Include backup and recovery from the beginning
Decide what needs backup across Microsoft 365, computers, servers or NAS devices. Document how data would be restored and who has access to recovery systems.
Check phones, printers and specialist equipment
VoIP handsets, EFTPOS, barcode devices, printers, alarm interfaces and other equipment may all depend on the same network. Include them in the design rather than treating them as afterthoughts.
Test the entire premises before staff arrive
Test internet failover, WiFi coverage, network outlets, printers, phones, cloud access and any CCTV or remote access. A commissioning checklist is much easier than discovering problems on the first trading day.
Shortcut Computers can coordinate data cabling, WiFi, business IT, Microsoft 365, CCTV and Starlink across South East Melbourne.
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